Semester Regulations 2009

 

University of Sargodha

1.       Preamble

Notwithstanding anything contrary to the provisions of University of Sargodha Ordinance, 2002/Amendment Act 2004, the University shall offer 1-year Post Graduate Diploma, Undergraduate (4-year BS/BCom, 5-year PharmD/LLB (Hons), etc), Graduate (2-year MA/MSc/MCom/MBA etc) level degree programs or equivalent programs approved by the Authority. Provided that rules and regulations mentioned hereinafter regarding admission, registration and examination shall be applicable on each Undergraduate and Graduate Level programs and Diploma courses offered by the University.

2.       Short Title and Commencement

The regulations described hereunder shall be called Semester Regulations-2009, University of Sargodha and shall come into force w.e.f academic session 2009-10.

3.       Definitions

In these rules and regulations unless the subject or context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them, that is to say:

3.1   “Academic Department” means a teaching, research and technological development Department maintained and administered by the University;

3.2   “Academic Year” means a year consisting of two regular semesters namely; Fall and Spring;

3.3   “Authority” means any of the Authorities of the University specified in the University of Sargodha Ordinance/Act;

3.4   “Chairperson” means head of an Academic Department;

3.5   “College” means a University College or an Affiliated College;

3.6   “Credit Hour” means one hour student-teacher classroom contact per week per semester in theory or two to three hours contact in practical/lab work per week per semester;

3.7   “Dean” means the Chairperson of the Board of Faculty;

3.8   “Deficiency Course” means a course in which a student has been adjudged deficient by the concerned Department/College/Institute at the time of transfer of credits/migration;

3.9   “Director” means the Director of an Institute;

3.10 “Non-credit Course” means a course that shall be mandatory to pass but shall not be counted in calculating GPA/CGPA and shall not have any effect on the academic position of a student;

3.11 “Principal” means the head of a College;

3.12 “Pre-requisite” means a course required to provide basic knowledge of the follow up course;

3.13 “Semester” means duration of eighteen weeks inclusive of examinations i.e.; sixteen weeks for teaching (including midterm exam), one week for conduct of final term examination and one week for preparation and submission of results;

4.     Introduction

Following are the guidelines, procedures, rules and regulations to be administered by all the Departments/Colleges/Institutes/Centers, running Semester System.

4.1   Each Department/College/Institute/Center in the beginning of an academic session shall arrange an “Orientation Day” to familiarize the admitted students with semester system and their degree requirements.

4.2   A copy of printed Semester Regulations shall be made available in all the Departments/Colleges/Institutes/Centers as well as the University Library for guidance.

4.3   The regulations inscribed here are subject to amendment/change and repletion by the Competent Authority.

5.       Uniform Academic Calendar

5.1   There will be two semesters in an academic year; Fall and Spring. Fall Semester will normally start in September/October and Spring Semester will normally start in February/March.

5.2   In addition to Fall and Spring Semesters, the Department/College/Institute/Center may offer Summer Semester with the duration of eight–ten (8-10) weeks subject to approval of the Vice Chancellor. However, the contact hours for Summer Semester may be set in accordance with the nature/scope of the course(s) to be offered by the Department/ College/Institute/Center.

6.     Admissions

Admissions to various degree programs under semester system shall be governed by the admission policy laid down by the University.

7.     Organization of Teaching

7.1     Teaching in each Department/College/Institute/Center shall be organized through courses specified by lectures, tutorials, discussions, seminars, demonstrations, practical work in laboratories, field work, project, internship, or any other method of instruction approved by the University.

7.2     Teaching in each Department/College/Institute/Center shall be conducted by the teachers or such other persons as may be declared to be teacher by the University.

7.3     The teacher shall provide a detail course outline as given in Annex-I to the students within one week of the beginning of the semester and shall send a copy of the course outline and work plan to the Chairperson/Principal/Director of the Department/ College/Institute/Center.

7.4     Each teacher shall maintain his/her Course File comprising the following:

7.4.1     Course contents to be taught during each semester;

7.4.2     Mid Term and Final Term Examinations schedule;

7.4.3     Grading Policy;

7.4.4     Record of sessional, midterm and final term examinations;

7.4.5     Weekly Teaching Schedule;

7.4.6     Students’ Attendance Record;

7.5     English shall be the medium of instruction and examination in each discipline except otherwise specified.

8       Courses and Scheme of Studies

8.1     The curricula and schemes of studies of various degree programs shall be developed and recommended by the respective Boards of Studies for approval of the Competent Authority. Such curricula and schemes of studies shall become effective from the date of approval by the Syndicate on the recommendations of the Academic Council or any other date as determined by the Competent Authority.

8.2     A student shall normally be required to take the prescribed courses of six to eighteen credit hours work load offered by the Department/College/Institute/Center in each semester.   However, in special circumstances, he/she can add/drop a course(s) with prior approval of the Chairperson/Principal/Director. The permission must be obtained within seven days from the commencement of the semester.

8.3     The students shall pursue the notified scheme of studies to be approved by the Competent Authority from time to time.

8.4     No student shall take any course unless he/she has qualified the prerequisites for it as determined in the curriculum.

9       Course Code and Credits

9.1   Each course shall be assigned credit hours.  The credit hours are denoted by two digits within brackets with a hyphen in between. The first digit represents the theory part while the second (right side) digit represents the practical. Thus 3(3–0) means three credit hours of theory only, while 4(3–1) means a total of four credit hours, of which three are reserved for theory and one credit hour is for practical work.

9.2   For the undergraduate/graduate degree program involving internship/practical/field work there will be a minimum of 15-18 credit hours for internship/practical/field work whereas remaining credit hours, if required, shall be reserved for course work. In all other cases a minimum of six credit hours research project will be offered in last two semesters of the program.

9.3   Each Board of Studies shall assign and prescribe the course codes, credit hours and work load upto a maximum of eighteen credit hours for each semester for a given scheme of studies.

9.4   Course codes shall be divided into two parts i.e., letters and digits.

Letters: Three or four characters representing the course of the subject concerned, for example;

CHEM                 =       04 letters

MATH                =       04 letters

ISL                     =       03 letters

ECO                   =       03 letters

PKST                 =       04 letters

ENG                  =       03 letters etc

Digits:

Undergraduate

There shall be three digits, among which 1st shall represent the relevant year, whereas 2nd and 3rd shall represent the sequence of courses. Provided further that Pre-requisite course may be assigned zero and introductory course one and so on.

Example:

Course

Year

Semester

Digit

Course Code

Credit Hours

ENG

1st

I

100

ENG-101

3(3–0)

PHY

II

100

PHY-113

4(3–1)

ISL

2nd

III

200

ISL-202

2(2–0)

ENG

IV

200

ENG-223

3(3–0)

ENG

3rd

V

300

ENG-305

3(3–0)

ENG

VI

300

ENG-316

3(3–0)

ENG

4th

VII

400

ENG-412

3(3–0)

ENG

VIII

400

ENG-422

3(3–0)

 

Graduate

All courses given in first year (1st & 2nd semesters) will be designated by 500 and in second year (3rd & 4th semesters) by 600.

Example:

 

Course

Year

Semester

Digit

Course Code

Credit Hours

MATH

1st

I

500

MATH-503

3(3–0)

CHEM

II

500

CHEM-515

4(3–1)

BOT

2nd

III

600

BOT-611

4(3–1)

STAT

IV

600

STAT-625

3(3–0)

 

9.5     Re-organization of courses according to the requirements or availability of teaching faculty in the Department/College/Institute/Center shall be permissible during the session provided that students shall be informed well before the commencement of the semester concerned.

10    Attendance

10.1   A student having less than 75% attendance in lectures and practicals (if applicable) separately shall not be allowed to take the final term examination of the course. The Department/College/Institute/Center shall notify the list of such students at least one day before the examination week.

10.2   The Chairperson/Principal/Director of the Department/College/Institute/Center may condone, for valid reasons, deficiency up to five percent of the total number of lectures. The Dean of the Faculty on the recommendations of the Chairperson/ Principal/Director of the Department/College/Institute/Center, may on special grounds, condone up to another five percent of the total number of lectures.

10.3   If a student who has missed three consecutive lectures without any reason in a course, a verbal/written warning from the course teacher may be given to the student.

10.4   If a student who is found habitual of missing lectures in a course, he/she shall not be allowed to sit in the class without the approval of the Chairperson/Principal/ Director.

10.5   If a student makes him/her self absent from the Department/College/ Institute/Center for ten consecutive working days, his/her name shall be struck off from the rolls of the Department/College/Institute/Center. Such student shall not be re-admitted without the approval of the Dean concerned. The student shall have to pay the prescribed re-admission fee/dues under intimation to the Treasurer and the Director Academics.

10.6   At the end of each semester, the teacher concerned shall submit the statement showing the total number of lectures delivered and practicals (if applicable) conducted, by him/her together to the Chairperson/Principal/Director of the Department/College/Institute/Center with the total number of lectures and practicals (if applicable) attended by each student.

10.7   The absence as a result of late admission or change of course(s) shall also be counted for dropping from the course(s).

10.8   For a student participating and representing the University in sports/co-curricular activities of national or international level events, as verified by the Director of sports/co-curricular, the days actually spent by the student in such events shall be counted as present towards the attendance requirement.

10.9   If a student is required to participate in sports/co-curricular activities representing the University, on the date/dates of examination, arrangement will be made by the Department/College/Institute/Center for holding Special Examination for him/her as soon as his/her sports/co-curricular activities are ended.

11      Withdrawal of Course(s)

11.1   A student may withdraw a maximum of 50% of the courses offered i.e.; two out of five or three out of six courses.

11.2   A student may request for withdrawal of a course(s) before the start of a semester or during the semester at least 14 days before the commencement of the final term examination. The withdrawal of the course shall be approved by the Chairperson/ Principal/Director of the Department/College/Institute/Center provided that a student who has taken the final term examination of a course shall not be permitted to withdraw that course.

11.3   Grade ‘W’ in the withdrawal course(s) shall be awarded and reflected on the Semester/Official Transcript subject to the condition that the course must be enrolled by paying prescribed fee (course withdrawn during semester) in the following semester in which withdrawn course is offered.

12      Semester Freeze

12.1   A student may discontinue his/her studies by seeking semester freeze during the semester before the final term examination on medical grounds or  circumstances beyond his/her control with written permission of Chairperson/Principal/Director of the Department/College/Institute/Center concerned subject to the condition that semester fee shall not be transferred/refunded.

12.2   A student may discontinue his/her studies by seeking semester freeze prior to enrollment in the second/subsequent semester on medical grounds or circumstances beyond his/her control with written permission of Chairperson/Principal/Director of the Department/College/Institute/Center concerned subject to fulfillment of condition that the student has passed the final examination of the previous semester with minimum prescribed GPA/CGPA required for academic standard of the University to remain on roll. The student shall not have to pay the semester fee; if deposited, the fee will be transferred to the next semester.

12.3   A student who sought discontinuation of a semester shall have to get approval from the Chairperson/Principal/Director to rejoin the program before the commencement of the semester to be rejoined.

12.4   The Chairperson/Principal/Director of the Department/College/Institute/Center concerned will notify in both the cases; the semester freeze and rejoining the program under intimation to the Treasurer and the Director Academics.

12.5   During the semester freeze, bonafide status of the student shall remain suspended provided that discontinuation shall not be allowed for more than two years in any case.

13.  Evaluation

The course teacher will be responsible for students’ evaluation and grading as per the following weight-age:

a)    Sessional:                       20%

b)   Midterm                         30%

c)    Final term                       50%

13.1   Sessional: Test(s) / quiz(s) / assignment(s) / presentation(s) /seminar(s) / class participation / term paper. The course teacher will decide the marks distribution according to the nature of the course.

13.2   Mid-term Examination from the syllabus prescribed for the mid term will normally be conducted after first eight weeks of teaching during a semester.

13.3   Final Examination covering the full syllabus with at least 25% of the course of mid term as well, shall be held at the end of each semester.

Note: Courses involving project/practical/field work may deviate from the above given marks distribution to accommodate the marks of the project/ practical/field work. However, prior approval from the Chairperson/ Principal/Director is required.

13.4       The schedule of each examination shall be notified / displayed on the Notice Board well in time.

13.5       The duration of examinations shall be as under:

a)    Mid Term Examination:                         One to Two Hours

b)   Final Term Examination:                        Two to Three Hours

13.6       Examination should be held on consecutive days excluding holidays which means that no gap shall be allowed in the papers.

13.7       Question paper for mid term and final term examinations shall be set by the respective Teacher.  However, Chairperson/Principal/Director shall ensure the quality and standard of the question paper set by the teacher.

13.8       There shall be one question paper of a course for regular and replica (self-support) program of a batch. However, in special circumstances observed by the Chairperson/Principal/Director, a separate question paper can be set for regular and replica (self-support) classes.

13.9       The pass marks in each course shall be 50%. A student who fails to pass a course shall be awarded grade ‘F’ (Fail).

13.10    The scripts of each examination shall be shown to the students by the teacher to review their grades awarded. The Department/College/Institute/Center concerned shall keep such record for one semester.

13.11    Sessional marks awarded on the basis of assignment, test, quiz, etc shall be displayed/shown to the students 14 days before the final term examination.

13.12    In case a student is not satisfied with his/her award even after checking his/her answer book, or clarification from the teacher, he/she may make written application to the Chairperson/Principal/Director of the Department/College/ Institute/Center for decision by the Departmental Examination Committee.

13.13    After holding the final term examination, each teacher shall prepare three copies of the results of the Sessional, Mid Term and Final Term examinations on the prescribed award list given in Annex-II duly signed by the Chairperson/Principal/ Director concerned.

13.14    Teacher shall submit a copy of the award list duly approved by the Chairperson/ Principal/Director along with the scripts within seven days of the respective examination to the In-charge Examinations of the Department/College/Institute/ Center concerned.

13.15    The In-charge Examinations shall prepare the final consolidated result and submit it before the Departmental Examination Committee for consideration and approval. After deciding the appeals/written complaints/incomplete results, if any, the Departmental Examination Committee shall approve the result for notification by the Chairperson/Principal/Director of the Department/College/Institute/Center concerned within  ten days of termination of final term examination. The result should show student’s ID, name, father’s name, marks obtained, grade points, letter grade and GPA/CGPA. A copy of the approved/notified result shall be submitted to the Dean concerned, the Controller of Examinations and the Director Academics.

13.16    In case a student did not appear in the mid and final examinations due to discontinuation of the semester, his/her GPA/CGPA should not be calculated. 

13.17    Semester transcripts shall be issued by the Department/College/Institute/Center concerned to the students on request by depositing the prescribed fee for this purpose. The semester transcript shall bear the signatures of Chairperson/ Principal/Director of the Department/College/Institute/Center and In-charge Examinations. The Final/Official transcript shall be issued by the Controller of Examinations on completion of a degree program.

13.18    Each Department/College/Institute/Center shall forward the final results of the students on completion of a degree program subject to fulfillment of all the requirements for issuance of the degree on prescribed proforma given in Annex-III to the Controller of Examinations for degree notification. Each student shall have to pay the prescribed degree notification fee.

13.19    For the degree programs where research is optional, the students are required to submit the Thesis/Project report within two months from the end of final examination of the last semester. However, this time duration may be extended with the permission of the Chairperson/Principal/Director of the Department/ College/Institute /Center. The evaluation of the project shall be made by the panel of three examiners comprising the Chairperson/Principal/Director, external examiner (to be recommended by the Board of Studies and appointed by the Vice Chancellor) and the supervisor.

13.20    Examination Unfair Means Cases shall be reported to the Chairperson/Principal/ Director who may refer the case to the Departmental Examination Committee or University Discipline Committee, as the case may be, for necessary action under the rules.

13.21    The disciplinary action by the Chairperson/Principal/Director of the Department/ College/Institute/Center against the student(s) for unfair means/discipline case(s) may be taken in one or more of the following forms depending upon the severity of the offence:

13.21.1    A written warning may be issued to the student(s) concerned and a copy of the same may be displayed on the Notice Board under intimation to his/her parents/guardians;

13.21.2    A student may be fined. The fine imposed shall have to be deposited under intimation to the Treasurer;

13.21.3    A student may be placed on Probation for a fixed period of a semester. If during the period of Probation he/she fails to improve his/her conduct, the case shall be forwarded to the University Discipline Committee.

14.    Promotion, Dropout and Re-admission

14.1   Promotion from First Semester to Second Semester

(1)         A student with Grade Point Average (GPA) of 2.0 and above in the first semester shall be promoted to the second semester.

(2)         A student with 1.50 ≥ GPA < 2.0 in the first semester may be promoted to the second semester on “Probation”.

(3)         A student with 1.50 ≥ GPA < 2.0, not interested in probation status may be allowed to repeat the semester or opting one or two course (s) with lowest grade to obtain required GPA by paying the prescribed fee per course.

(4)         A student with GPA less than 1.50 in the first semester shall be dropped from the first semester.

14.2   Promotion from the Second and Subsequent Semesters

(1)         A student with Cumulative Grade Point Average (CGPA) of 2.0 and above shall be promoted to the next semester.

(2)         A student with CGPA 1.50 or more but less than 2.0 may be promoted to the next semester on “Probation”.

(3)         A student with CGPA 1.50 or more but less than 2.0, not interested to be awarded probation status may be allowed to repeat the semester or opting one or two course(s) with lowest grade to obtain required CGPA by paying the prescribed fee per course.

(4)         A student with CGPA less than 1.50 shall be dropped from the semester.

14.3   Probation Status shall not be allowed in more than two semesters for graduate programs and three semesters for undergraduate programs.

14.4   A student who has availed two/three probations status, as the case may be, and still unable to maintain 2.0 CGPA shall be dropped from the program as well as from the Department/College/Institute/Center rolls.

14.5   A student who fails to pass any course in three attempts shall be dropped from the program as well as from the Department/College/Institute/Center rolls.

14.6   A student, who has not been required to repeat any course(s), obtains CGPA of less than 2.00 but not less than 1.9 at the end of the last semester, may be allowed to repeat one or two courses in which he/she has obtained the lowest grades, in order to improve the CGPA so as to obtain the minimum of 2.00, failing which he/she shall be dropped from the program as well as from the Department/College/Institute/ Center rolls.

14.7   A student who has been declared to be dropped in 1st, 2nd or subsequent semester due to GPA/CGPA less than 1.5 may be readmitted to the first or relevant semester with the following conditions:

(1)     The student has to pay prescribed re-admission fee in addition to regular semester fee under intimation to the Treasurer and the Director Academics.

(2)     Permission to re-admission shall be obtained from the Chairperson/Principal/ Director.

15.  Award of Degree

15.1   A minimum of 124 credit hours are required for undergraduate 4 or 5-year BS or equivalent degree program.

15.2   A minimum of 66 credit hours are required for graduate 2-year MA/MSc or equivalent degree program.

15.3   A minimum of 31 credit hours are required for 1-year degree program.

15.4   All students obtaining CGPA 3.70 or above shall be declared on the Honors list.

15.5   Degree shall be awarded to the students only who have completed all the degree requirements, passing all courses specified in scheme of studies by securing at least 2.00 CGPA.

16.  Awards: Scholarship/Position

16.1 Scholarship to the students shall be awarded on the basis of academic performance in a semester and shall be determined on the basis of semester GPA. In case of tie between two or more students having equal GPA, their marks obtained in the semester shall be taken into account. If their marks obtained are also equal, the older in age will be awarded the scholarship than the younger one.

16.2 Award of position on completion of the degree program shall be determined on the basis of CGPA. In case of tie between two or more students having equal CGPA, their overall percentage of marks obtained in all the semesters shall be considered. A student with higher percentage shall be awarded the first position and so on. However, if their overall percentage of marks is also equal, they shall be considered on the same position.

17.    Grade Improvement

17.1   A student may repeat the course(s) during the course of study to improve the grades, if he/she secures 1.00 ≥ GP < 2.0 in a course(s) or obtains grade ‘F’ or grade ‘W’ in a course(s). In both the cases, student shall enroll the course(s) with the permission of the Chairperson/Principal/Director of the Department/College/ Institute/Center in the semester in which the course(s) is being offered, by paying the prescribed enrollment fee. Such course(s) shall be marked under asterisk * (R) in the semester/official transcript.

17.2   A student who has obtained the final/official transcript issued by the Controller of Examinations shall not be allowed to improve his/her grades.

17.3 In case of improvement, the better grades shall be reflected on the semester/official transcript. However, such students shall not be considered eligible for a position/scholarship in the relevant examination.

18.  Grading System

18.1   The grading shall be done on a scale of 4.

18.2   Equivalence between Letter grading and Numerical grading shall be as follows:

Grading Table

Marks Range

Grade Point

Letter Grade

85 – 100

4.00

A+

80 – 84

3.70

A

75 – 79

3.30

B+

70 – 74

3.00

B

65 – 69

2.70

B−

61 – 64

2.30

C+

58 – 60

2.00

C

55 – 57

1.70

C−

50 – 54

1.00

D

Below 50

0.00

F

Incomplete

0.00

I

Withdraw

0.00

W

Repeated

0.00

R

No Grade reported

0.00

N

 

18.3 The Grade/Grade Point shall be assigned for each course according to Grading Table above, whereas, no letter grades shall be assigned to GPA/CGPA. GPA/CGPA shall be calculated up to two decimal places.

18.4 Fraction of marks obtained in a course shall be counted as one mark, e.g. 60.1 and 60.9 shall be considered as 61.

Example:

Examination

Weight

Marks Obtained

Mid Term

30

19.0

Sessional

20

10.3

Final Term

50

40.1

Total

100

69.4

 

 

 

 

 

 

 

 

The score shall be rounded to 70

18.5 In order to calculate the GPA, multiply GP with the Credit Hours of each Course to obtain total grade points, add up to cumulative Grade Points and divide by the total number of Credit Hours to get the GPA for the semester.

                                     ∑(GP x Credit Hours) courses of a semester

                GPA =   ————————————————————

                                           Total Credit Hours of a semester

Example – I

Course

Marks Obtained

Grade Point

Grade

Credit Hours

Total GPs

C1

87

4.00

A+

3

4.00 x 3 = 12.00

C2

68

2.70

B−

3

2.70 x 3 = 8.10

C3

57

1.70

C−

3

1.70 x 3 = 5.10

C4

78

3.30

B+

3

3.30 x 3 = 9.90

C5

73

3.00

B

3

3.00 x 3 = 9.00

Total

15

44.10

 

 

GPA = 44.10 ๗ 15 = 2.94 (Promoted)

Example – II

Course

Marks Obtained

Grade Point

Grade

Credit Hours

Total GPs

C1

87

4.00

A+

3

4.00 x 3 = 12.00

C2

68

2.70

B−

3

2.70 x 3 = 8.10

C3

57

1.70

C−

3

1.70 x 3 = 5.10

C4

-

0.00

W

0

0.00 x 3 = 0.00

C5

73

3.00

B

3

3.00 x 3 = 9.00

Total

12

34.20

 

GPA = 34.20 ๗ 12 = 2.85 (Promoted)

Example – III

Course

Marks Obtained

Grade Point

Grade

Credit Hours

Total GPs

C1

87

4.00

A+

3

4.00 x 3 = 12.00

C2

68

2.70

B−

3

2.70 x 3 = 8.10

C3

57

1.70

C−

3

1.70 x 3 = 5.10

C4

38

0.00

F

3

0.00 x 3 = 0.00

C5

73

3.00

B

3

3.00 x 3 = 9.00

Total

15

34.20

 

GPA = 34.20 ๗ 15 = 2.28 (Promoted)

Example – IV

 

Course

Marks Obtained

Grade Point

Grade

Credit Hours

Total GPs

C1

55

1.70

C−

3

1.70 x 3 = 5.10

C2

52

1.00

D

3

1.00 x 3 = 3.00

C3

64

2.30

C+

3

2.30 x 3 = 6.90

C4

60

2.00

C

3

2.00 x 3 = 6.00

C5

53

1.00

D

3

1.00 x 3 = 3.00

Total

15

23.10

 

GPA = 24.00 ๗ 15 = 1.60 (Probation)

Example – V

Course

Marks Obtained

Grade Point

Grade

Credit Hours

Total GPs

C1

55

1.70

C−

3

1.70 x 3 = 5.10

C2

52

1.00

D

3

1.00 x 3 = 3.00

C3

54

1.00

D

3

1.00 x 3 = 3.00

C4

60

2.00

C

3

2.00 x 3 = 6.00

C5

53

1.00

D

3

1.00 x 3 = 3.00

Total

15

20.10

 

GPA = 20.10 ๗ 15 = 1.34 (Drop)

 

18.6 For calculating CGPA, sum total of GPs in a semester earned in different courses multiplied by respective credit hours of a course and divided by total numbers of credit hours.

                                     ∑(GP x Credit Hours) of all  courses

                        CGPA =   —————————————————

                                                Total Credit Hours of all courses

Example:

Total Grade Points of 1st Semester = 44.10

Total Credit Hours of 1st Semester = 15

GPA (1st Semester) = 44.10๗15 = 2.94

 

Total Grade Points of 2nd Semester = 33.40

Total Credit Hours of 2nd Semester = 18

GPA (2nd Semester) = 33.40๗18 = 1.86

CGPA (at the end of 2nd Semester) = (44.10 + 33.40) ๗ (15 + 18)

                                               = 77.50/33 = 2.35

Similarly, CGPA of all semesters shall be calculated.

19.  Incomplete Grade

19.1 A student shall be awarded incomplete grade ‘I’ on medical grounds or the circumstances beyond his/her control determined by the Departmental Examination Committee in the following cases:

(1)             If a student fails to complete any assignment, test, quiz, term paper, presentation etc assigned to him/her by the teacher for the purpose of internal assessment.

(2)             If a student is unable to appear in a part or whole of the Mid Term or Final Term examination of a semester.

19.2 The student may be allowed to appear in the Special Mid/Final Examination of the semester to be held by the Department/College/Institute/Center before the commencement of the next semester. However the student must have:

(1)               Fulfilled attendance requirement.

(2)               Been admitted as patient in a recognized hospital. If he/she has not been hospitalized, the student will be examined by the University Medical Officer.

19.3   The student with grade “I” in a course(s) must appear in the special mid/final examination before joining the semester.

19.4   The student shall not join the next semester if he/she is unable to take special examination within the specified time limit.

20.    Migration/Transfer of Credits

Under extra-ordinary circumstances, the Vice Chancellor, on the recommendations of the Chairperson/Principal/Director of the Department/College/Institute/Center, may allow migration/transfer of credits of students from HEC recognized Institutions to a Department/College/Institute/Center of the University and vice versa, provided that:

20.1   The institutions concerned agree for the migration/transfer of credits of such a student;

20.2   Migration /transfer of credits cases shall initially be scrutinized by the Department/ College/Institute/Center concerned. Eligible candidates must satisfy the following conditions:

(1)               A student must fulfill the required entry qualification of the program.

(2)               A student, who has been dropped out, rusticated, expelled, or whose entry in the parent institute was banned for any reason whatsoever at any time during his/her academic career, the case for transfer of credits shall not be considered.

(3)               Courses with credit hours and course contents equivalent to the Department/College/Institute/Center courses, shall be considered for transfer.

(4)               He/She passes the Department/College/Institute/Center test for each course to be applied for transfer.

(5)               Courses with less than 50% marks in the test shall not be considered for transfer of credit.

(6)               Accepted courses along with their credit hours shall be displayed on the final/official transcript but their grades obtained from the parent institution will not be displayed. Such subjects will be marked as “Transferred Credits” (TR).

(7)               The transferred student(s) must study at least 50% courses of the Program at the Department/College/Institute/Center to become eligible for the degree.

(8)               He/She has to provide NOC from the institution from where migration is required.

20.3   All University regulations for migration/transfer of credits shall apply.

21.    Time Frame for Completion of Degree Programs

Maximum duration for the completion of various programs shall be as under:

Program

Maximum Duration

1-Year

Two Years

2-Year

Four Years

3-Year

Five Years

4-Year

Six Years

5-Year

Seven Years

 

 

 

 

 

 

 

 

22.    Departmental Examinations Committee

Each Department/College/Institute/Center shall have a Departmental Examination Committee comprising three to seven members appointed by the Dean of the Faculty. The Chairperson/Principal/Director of the Department/College/Institute/Center will be the Convener and one of the members will be In-charge Examinations as the member & Secretary of the Committee. The Committee will perform the following functions:

22.1 To decide the appeal/written complaints of the students;

22.2 To decide the unfair means cases;

22.3 To examine and decide all the matters regarding uniformity before the declaration of result and any other related matter.

22.4 Ensure content coverage of courses by comparing tests with the course outline and work plan provided by the teacher.

22.5 The decision of the committee shall be final.

23.    University Semester Committee

There shall be a University Semester Committee to be constituted by the Vice Chancellor. The Committee shall perform the following functions:

23.1    Provide consultation to the Department/College/Institute/Center converting to semester system from the annual system.

23.2    Provide support in the implementation of semester system by arranging short courses for the faculty on its various aspects.

23.3    Monitor and report on the implementation of Semester Regulations and address various issues arising thereof.

23.4    Recommend necessary amendments in the Semester Regulations, if needed.

 

Repeal: The existing Regulations are hereby repealed. However, the cases arising under the repealed Regulations shall be governed by those Regulations.